Policies & Procedures

Tuition Payment

Tuition is due each Monday by 5:00 PM, covering the upcoming week of care.
Payments may be made directly to me.

Please reach out if you have any questions or need to discuss alternative arrangements.

Accepted Payment Methods

I accept the following forms of payment:

• Check

• Direct deposit via Brightwheel

• Venmo (@tots2u)

Please note:

• Brightwheel charges a 2.95% fee for credit card payments and a 0.6% ACH fee (maximum $2), which is paid by the payer.

• Venmo applies a 2% processing fee, also paid by the sender.

Feel free to reach out if you have any questions about payment options!

Tuition Fees

Note:

Daily enrollment may include no more than three children who are not related to the provider.

Hours of Operation: Monday through Friday, 7:30 am to 5:00 pm

Enrollment and Tuition Rates

Full-Time Enrollment (Five Days per Week):

• Daily Rate: $100

• Weekly Rate: $500

Four Days per Week:

• Daily Rate: $110

• Weekly Rate: $440

Three Days per Week:

• Daily Rate: $120

• Weekly Rate: $360

Part-Time Enrollment (One or Two Days per Week):

• Daily Rate: $130 per day

• Weekly Rate: $130–$260 (based on number of days)

Drop-In Care (1 to 5 hours):

• Rate: $20–$100 depending on duration

• Hourly Rate: $20 per hour

• Availability pending – please inquire in advance

Illness Policy: When is a Child Too Sick for Care?

Children must stay home if they exhibit:

• A fever of 100.4°F or higher (not due to teething)

• Vomiting (beyond typical infant spit-up)

• Lethargy or general discomfort

• Inability to participate in normal activities without disrupting the group

Prevention Tip: Frequent handwashing is the best defense against illness.

Children wash hands:

• Upon arrival

• After diapering/potty time

• After sensory play or outdoor play

• After contact with bodily fluids

• Before/after meals or bottle feeding

• After blowing nose, coughing, or minor injuries

• After art activities

Emergency Procedures

Qualifications:
Jenna is certified in Infant and Toddler CPR and First Aid (valid through Oct. 2026). A LifeVac Home Kit is on-site for choking emergencies.

In case of:

• Fire: Children are escorted outside to the driveway and placed in an emergency Pack 'n Play. Emergency services and parents will be contacted immediately via group text.

• Severe Weather: Children are taken to the basement to shelter in place. A group text will notify parents when sheltering begins and ends.

• Medical Emergency: 911 will be called immediately, followed by the child’s parent/guardian. CPR will be administered if necessary until help arrives.

Sanitation Practices

We maintain strict cleanliness standards in all food and care areas:

• Food surfaces are cleaned and sanitized before and after meals.

• Perishable foods are labeled and refrigerated within two hours; anything older than three days will not be served unless marked otherwise.

• Dishes are sanitized either in a dishwasher or using a 3-step process: wash → rinse → sanitize (2-minute soak) → air dry.

Diapering:

• Gloves are worn.

• Diapers disposed of in hands-free cans.

• Changing tables are cleaned and disinfected after each use.

Toys:

• Mouthed toys are placed in a “dirty toy” bucket and sanitized daily with a bleach solution.

• Children help maintain toy hygiene when developmentally appropriate.

Nutrition and Mealtimes

Meal & Snack Schedule

Once children transition from bottles, meals are served:

• 8:30 AM – Breakfast

• 11:30 AM – Lunch

• 3:00 PM – Snack

Meals emphasize whole grains, lean protein, fruits, and vegetables.

• Organic whole milk (12–24 months) and organic 2% milk (24+ months) are provided.

• Meals are served in highchairs, at the main table, or a low table with 10" chairs. Utensils and cups are provided.

Staff Qualifications and Ratios

• Education: Associate’s Degree in Early Childhood Education (2019)

• Experience: 6 years in group childcare; 4 semesters of student teaching

• CPR/First Aid: Certified through Oct. 2026
  
  

Ratios:

• Up to 3 unrelated children at one time

• May care for up to 5 children if some are related

Curriculum and Activities

Educational Philosophy

Inspired by Pikler and Montessori methods, we prioritize:

• Respectful relationships

• Independence and autonomy

• Self-directed learning in a prepared environment

• Strong parent partnerships for a holistic approach to development
  
  

Daily Schedule

• Infants follow individualized routines based on their needs.

• Toddlers transition to a structured schedule when ready.
  🕒 Toddler Daily Schedule

Daily routines encourage:

• Eating independently

• Handwashing

• Cleaning up

• Brushing teeth

Special Activities

• Music & Movement: Lights, instruments, scarves, rhythm games

• Circle Time: Songs, books, flannel board stories

• Art: Hands-on creative experiences

• Outdoor Play: Buggy rides, water play, trampoline, bubbles, outdoor art

• Bubble Play: Builds coordination and self-regulation

• Yoga: Simple poses and breathing exercises for calm and strength

• Sensory Table: Tactile play with small objects to develop fine motor skills 

Discipline and Behavior Management

Discipline Policy

We use respectful, age-appropriate guidance to:

• Set clear expectations

• Use positive reinforcement and “if-then” language
  Promote understanding of cause and effect

• Encourage autonomy and self-discipline

Biting & Aggressive Behavior

We closely monitor aggressive behavior:

• Provide safe alternatives (e.g., chew toys, pushing objects)

• Document and communicate incidents with both sets of parents

Parental Involvement

Communication

• Daily updates via Brightwheel App

• Monthly newsletters for group-wide insights

• Weekly emails with educational themes and updates

Parent Visits

Parents are welcome anytime during business hours.

Visit Guidelines:

• Unscheduled visits are welcome (respecting group routine)

• Scheduled meetings available for deeper discussions

• Safety: Notify if someone other than a parent will visit

• Engagement: Interact with your child while being mindful of others

• Privacy: No photos or discussions about other children, please

Sick Days Policy

To support wellness, sick days are available:

• 1 sick day per 6 months for children attending 1–2 days/week

• 2 sick days per 6 months for children attending 3–5 days/week

Unused sick days do not roll over. Once used, additional absences are billed at the regular rate.

Late Fees and Penalties

Late fees are issued at the provider’s discretion.

Child Protection and Privacy

Child Abuse Prevention

Jenna is a mandated reporter under WI state law and has completed Mandated Reporter Training, most recently in 2024. Any reasonable suspicion of abuse or neglect will be reported immediately.

Confidentiality

All records and personal information are confidential. Written permission will be required to:

• Share group photos in Brightwheel

• Add contact info to the Playdate Directory

• Share photos on the private Facebook group or website

Contact Information

Tots 2U Childcare LLC
220 West Lexington Boulevard
Glendale, WI 53217

Jenna Scarpace

📞 262-210-8311

📧 jenna@tots2u.com